In Pharma, a Batch Tracking Gap Isn't a Process Issue. It's a Regulatory Risk.
Complete batch genealogy — forward and backward traceability from raw material receipt to patient sale — integrated QC workflows, automated compliance documentation, and regulatory reports that are always audit-ready, not compiled in panic.
Does This Sound Familiar?
Every one of these is a solvable process and technology problem — not a “we need more staff” problem. These are the challenges our healthcare & pharma clients face before working with us:
Batch Traceability Gaps During Regulatory Audits — Your Worst Nightmare
A regulatory inspector asks: 'Show me the complete batch genealogy for Batch #PH-2026-0782 — from which supplier lots of raw material were used, to which customers received the finished product.' Your team spends 4 hours searching through paper records, ERP screens, and QC logs. One missing link in the chain and you have a Form 483 observation — or worse, a warning letter. Batch traceability isn't a feature. It's your license to operate.
Expired and Near-Expiry Stock Discovered During Audits — Not Prevented Proactively
Every quarter, your warehouse 'discovers' stock worth ₹5-10 Lakhs that expired last month — products that could have been sold at a discount or redistributed if identified 90 days before expiry. Your ERP tracks batch numbers but doesn't proactively alert on approaching expiry. By the time someone notices, the stock is scrap.
Quality Control Documentation Is Manual, Time-Consuming, and Error-Prone
QC test results are recorded on paper forms, transcribed into Excel, reviewed by a QC manager, and filed. When an auditor asks for the QC records of Batch #X from 18 months ago, someone spends 2 hours searching through filing cabinets. Test result trends that could indicate a process drift go unnoticed because data sits on paper, not in an analytics system.
Regulatory Filings Are Compiled in Panic Mode Before Every Deadline
Drug license renewals, Schedule M compliance documentation, FDA/MHRA submission data — each requires pulling data from 5 different systems, formatting it manually, and praying nothing is missing. The person who knows how to do this is on leave during filing week. Again.
We implement ERP systems specifically configured for regulated manufacturing — where every batch is tracked from raw material receipt through production to customer delivery, QC test results are captured digitally and linked to batches, expiry alerts fire 90/60/30 days before expiration, and regulatory reports are generated from live data — not compiled from paper records.
What We Deliver for Healthcare & Pharma
Detailed breakdown of what you get, how we do it, and what the result looks like.
Complete Batch Genealogy — Forward & Backward Traceability
Trace any finished product back to its raw material lots, and forward to every customer who received it — in seconds
We configure your ERP (BC or ERPNext) with end-to-end batch tracking. Every raw material receipt is assigned a batch/lot number. During production, material consumption is recorded against specific batches. Finished goods are assigned batch numbers that link back to all input batches. Sales orders record which customer received which batch. The result: complete forward and backward traceability — available in seconds during any audit.
What You Get
Real Scenario
A pharma manufacturer received a supplier alert about a potential impurity in a specific raw material lot. Using their ERP's batch genealogy, they identified every finished goods batch that used that raw material lot, every customer who received those batches, and every distributor who further sold them — within 8 minutes. They initiated a targeted recall before any patient was affected. The regulator commended their traceability system during a subsequent inspection.
Automated Expiry Management & FIFO/FEFO Enforcement
Never lose stock to unnoticed expiry again — proactive alerts and system-enforced picking logic
We configure expiry date tracking on every batch with automated alerts at configurable thresholds (e.g., 90, 60, 30 days before expiry). Warehouse picking is enforced as FEFO (First Expiry, First Out) — the system won't allow picking a batch with 12 months of shelf life when a batch with 6 months is available. Near-expiry stock is automatically flagged for discount, redistribution, or destruction as per your SOP.
What You Get
Real Scenario
A pharma distributor was writing off ₹8-12 Lakhs annually in expired stock — discovered only during annual stock counts. We configured automated expiry alerts in their ERP. Now, 90 days before expiry, the sales team gets a notification to prioritize that batch. 60 days: a discount approval workflow is triggered automatically. 30 days: stock is auto-quarantined. Expiry write-offs dropped 60% in the first year — saving ₹5-7 Lakhs.
Digital QC Lab — Test Scheduling, Results Recording & Certificate Generation
QC workflows integrated with production — test results captured digitally, certificates auto-generated, trends analyzed
We build digital QC workflows within your ERP. When a production batch is created, QC tests are auto-scheduled based on the product's QC specification. Test results are entered digitally (with e-signatures where required). Certificates of Analysis (CoA) are auto-generated. And QC data is available for trend analysis — identifying process drift before it causes batch failures.
What You Get
Real Scenario
A pharma manufacturer's QC lab was recording test results on paper — 200+ tests per day across raw materials, in-process, and finished products. Compiling monthly quality review reports took 5 days. We digitized their QC workflows in ERPNext. Test results are now entered directly into the system, CoAs auto-generate, and the monthly quality review report is produced in 4 hours — with trend charts that caught a dissolution test drift 3 weeks before it would have caused a batch failure.
Why Choose Dhaara Over a Regular ERP Vendor
What Our Clients Typically Achieve
Batch traceability — forward and backward — any batch query resolved in under 10 minutes during a regulatory inspection
Reduction in expired stock write-offs through proactive 90/60/30 day alerts and system-enforced FEFO picking
Monthly quality review report generation — down from 5 days of manual data compilation and chart preparation
Audit findings related to traceability gaps or documentation inconsistency after implementation
Frequently Asked Questions
Quick answers to common questions.
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