Your Team's Time Is Your Inventory. Are You Tracking It — or Guessing?
If 5 people each forget to log 30 minutes of billable time per day, you're losing ₹12-15 Lakhs a year in unbilled revenue. We build systems that make time tracking effortless, billing automatic, and project profitability visible in real time.
Does This Sound Familiar?
Every one of these is a solvable process and technology problem — not a “we need more staff” problem. These are the challenges our professional services clients face before working with us:
Billable Hours Are Lost Every Day Because Time Sheets Are Filled 3 Days Later — From Memory
Your consultant spends 45 minutes on a client call, 2 hours on analysis, and 30 minutes on email follow-ups. If they fill their time sheet at the end of the week (not the end of the day), they'll forget the 45-minute call and the 30-minute follow-up. That's 1.25 hours of billable time — lost forever. Multiply by 5 consultants. Multiply by 50 weeks. You're leaving ₹12-15 Lakhs of billable revenue on the table every year.
You Don't Know If a Project Is Profitable Until It's Over — And Then It's Too Late
A fixed-fee project was estimated at 200 hours. At month 2, the team has already burned 160 hours and the work is only 50% complete. But nobody notices because hours are tracked in a separate system from the project plan, and nobody reconciles them until the project manager asks 'how are we doing?' — usually at month-end. By the time the overrun is visible, the project is already a loss.
Billing Is a Monthly Ordeal — Multiple Formats, Multiple Clients, Multiple Excuses for Delay
Client A is on a monthly retainer. Client B is time-and-materials. Client C is fixed-fee with milestone billing. Client D is a mix — retainer for support + T&M for projects. Your billing person manually compiles time sheets, applies the right rates, creates invoices in the ERP (or worse, in Word), and sends them. This takes 3-5 days every month. Delayed invoicing = delayed collections = cash flow stress.
Resource Allocation Happens on a Whiteboard and in WhatsApp Groups
Who's available next week? Who's overbooked? Who's sitting on the bench while another team is drowning? You have 50 people across 8 projects. Resource allocation is managed in the delivery head's head — and on a whiteboard that's out of date by Tuesday afternoon. People get double-booked. Bench time goes unnoticed. Utilization rates are 'roughly 70-80%' — but nobody actually knows.
We build professional services automation systems where time tracking is easy enough that people actually do it daily, billing is automated based on configured client contracts, project profitability is visible in real time (not post-mortem), and resource allocation is visual, drag-and-drop, and always current.
What We Deliver for Professional Services
Detailed breakdown of what you get, how we do it, and what the result looks like.
Time & Expense Tracking That People Actually Use
Mobile-friendly, one-tap time entry integrated with calendar and project tasks — no more 'I'll fill it Friday'
We implement time tracking that's integrated into your team's workflow — not a separate chore. Mobile app with one-tap timer start/stop. Calendar integration that suggests time entries based on meetings. Project task integration where logging time against a task takes 15 seconds. The easier it is, the more billable hours you capture.
What You Get
Real Scenario
A 40-person IT services company was losing an estimated 12% of billable hours due to late/incomplete timesheet filling. We implemented mobile time tracking with daily reminders and calendar integration. Consultants now log time in 15-second increments throughout the day. Billable hour capture increased 15% in the first quarter — adding ₹18 Lakhs in annual revenue with zero additional work. Same team, same clients, better tracking.
Multi-Format Automated Billing Engine
Retainer, T&M, fixed-fee, milestone, hybrid — one click to invoice, regardless of format
We configure a billing engine that handles all your client contract types. Monthly retainer invoices auto-generate on the 1st. T&M invoices are compiled from approved time sheets with correct client-specific rates. Milestone invoices trigger when the project manager marks a milestone complete. Hybrid contracts combine retainer + T&M on a single invoice. What took 3-5 days now takes 2 hours.
What You Get
Real Scenario
A consulting firm was spending 3 days every month manually compiling invoices from time sheets, expense reports, and client contracts — across 4 billing formats for 25 active clients. We automated their billing engine. Retainer invoices now auto-generate. T&M invoices are compiled from approved time sheets with a single click. Monthly billing cycle: 3 days → 2 hours. Cash collection accelerated by 8 days on average.
Real-Time Project Profitability Dashboard
Know which projects are making money — and which are bleeding — while there's still time to fix them
We build project profitability dashboards that show — in real time — revenue recognized, costs incurred (billable hours × cost rate + expenses), margin %, and estimated vs actual hours for every active project. No more discovering at project close that your 'profitable' project was actually a loss after you factored in all the hours.
What You Get
Real Scenario
A consulting firm had 30 active projects and 'roughly knew' which ones were profitable — but discovered at project close that 4 'busy' projects were actually loss-making because of scope creep and unlogged hours. We implemented real-time project P&L dashboards. Now every project manager sees live margin % on their projects. When a project hits 80% of budgeted hours with 40% of work remaining, it's flagged yellow — triggering a scope review with the client BEFORE the project becomes a loss. Project loss rate dropped from 15% to under 5%.
Resource Management & Utilization Analytics
Visual resource allocation — who's booked, who's available, who's overutilized — updated in real time
We build resource management dashboards that show every team member's allocation across projects — booked hours vs available hours per week, utilization %, and skills matrix. Resource managers can drag-and-drop to reassign, identify bench capacity before hiring, and spot overutilization before burnout happens.
What You Get
Real Scenario
A 60-person IT services company managed resources through weekly Excel sheets emailed by project managers — always outdated, always conflicting. We implemented a real-time resource management dashboard. The delivery head now sees every person's allocation across projects in a single view. When a new project needs 3 developers for 8 weeks, they can instantly see who has capacity — instead of emailing 8 project managers and waiting 2 days for responses. Resource allocation decisions that took 3 days now take 30 minutes.
Why Choose Dhaara Over a Regular ERP Vendor
What Our Clients Typically Achieve
More billable hours captured — same team, same clients, better tracking = ₹12-18 Lakhs additional annual revenue for a 40-person firm
Monthly billing cycle — automated invoice compilation from approved time sheets and configured contracts
Project loss rate — real-time margin visibility enables corrective action before projects become unprofitable
Resource allocation decisions — visual planner replaces email chains and spreadsheet ping-pong
Frequently Asked Questions
Quick answers to common questions.
Ready to Transform Your Professional Services Operations?
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